Assistant Manager- Admin, Meghna Hotel & Resorts Ltd.

Job Context

Meghna Hotel & Resorts Ltd. (MHRL) is seeking a competent and proactive individual for the position of Assistant Manager – Site Administration to be based at the Project Site Office (Tejgaon Industrial Area). The incumbent will oversee day-to-day site administration, logistics, facility management, security coordination, and operational support to ensure smooth site operations, regulatory compliance, and effective resource management. Key responsibilities will include coordinating travel and accommodation arrangements, managing site access, maintaining administrative documentation, preparing periodic reports, and providing administrative and operational support to the Project Director, along with other duties as assigned.

Job Responsibilities

• Maintain and monitor project-related agreements, permits, licenses, regulatory approvals, and other statutory documents to ensure timely renewal and compliance.

• Prepare, review, and manage official correspondence with government authorities, clients, consultants, legal advisors, and other external stakeholders.

• Coordinate with legal advisors and relevant departments to monitor legal matters, disputes, and regulatory issues and update Management accordingly.

• Arrange domestic and international travel, visa processing, flight bookings, hotel accommodation, airport transfers, and transportation for executives, consultants, clients, and project personnel.

• Coordinate site access, visitor management, safety inductions, and the provision of Personal Protective Equipment (PPE) for visitors and relevant personnel.

• Arrange transportation, meeting facilities, accommodation, catering, and other logistical support for executive visits, official meetings, and project activities.

• Supervise site security and access control activities, including visitor records, incident reporting, and the protection of project assets and confidential information.

• Oversee office facilities, space management, maintenance, housekeeping, and coordination of IT-related support services.

• Monitor office supplies, stationery, furniture, and IT equipment inventory and ensure timely replenishment and proper utilization of resources.

• Coordinate with vendors and service providers for maintenance, catering, courier, transportation, and other administrative services; verify bills and facilitate invoice processing.

• Supervise and coordinate the activities of administrative support staff, including office assistants, drivers, and front desk personnel, to ensure effective service delivery.

• Prepare administrative reports, presentations, meeting minutes, and management updates using MS Word, Excel, PowerPoint, and other relevant reporting tools.

• Maintain systematic physical and digital filing systems for agreements, approvals, correspondence, invoices, travel records, and other administrative documents.

• Coordinate administrative and logistical requirements with internal departments, project teams, consultants, contractors, and other stakeholders to ensure uninterrupted project operations.