Executive Assistant to Managing Director

Catalyst Solutions is a multi-national company working based in the USA & Canada, catering to the top 10 marketing research and analytics companies in the world, looking for an Executive Assistant for the Managing Director with well-proven experience as an Executive Assistant.

We have a unique work environment and maintain an out-of-the-box ambience and culture. Therefore, it is a must that every candidate should be able to adapt our belief system and adopt our work philosophy.

Job Responsibilities

• Maintain the MD’s schedule, organize appointments, and manage meeting logistics.

• Provide regular updates and reminders regarding upcoming events and deadlines.

• Prepare agendas, meeting minutes, and follow-up action plans.

• Draft executive-level reports, secretarial notes, and internal communications.

• Track progress on decisions and pending tasks assigned by the MD.

• Liaise with internal departments to ensure timely execution of directives.

• Ensure controlled access and proper documentation of confidential records.

• Act as a point of contact for government and non-government organizations.

• Facilitate official correspondence, documentation, and communication flow.

• Manage accurate and timely flow of critical information to and from the MD’s office.

• Lead the company’s Corporate Social Responsibility initiatives, including planning and execution.

• Track daily expenses and prepare financial summaries (weekly, monthly, quarterly).

• Maintain inventory of office supplies and oversee resource utilization.

• Screen calls, manage correspondence, and direct inquiries to appropriate stakeholders.

• Organize travel itineraries for MD

• Any other secretarial tasks are relevant to the role given by the Managing Director.